Under general supervision of the MSO manger the Administrative Assistant shall assist with the day to-day operations of the MSO by doing tasks such as greeting Medical Staff and hospital visitors, answering phones, electronically filling paperwork, and composing documents on behalf of MSO.

Principal Duties and Responsibilities (*Essential Functions)

1. Manages calendars and coordinates meetings for committees Attends, takes and transcribes meetings minutes, provides follow-up and disseminates the information appropriately. Must be able to work a few night meetings a year.
2. Coordination of the Credentialing Process – preparation of medical staff applications, appointments, reappointments, ongoing peer review, committee participation, CME transcripts, activity/case logs or affiliation requests
3. Composes and types routine correspondence, sends memos, and other announcements
4. Assist with confidential peer review related materials with the utmost confidentiality
5. Coordinates and performs data collection as necessary for department operations
6. Researches and prepares standardized reports using department data
7. Submits expense reports, purchase orders and check requests
8. Creates new or updates existing spreadsheets and databases that track, record or analyze data
9. Creates and maintains systems to support department
10. Maintains appropriate level of office supplies for department placing orders as necessary
11. Must be able to interact with physicians, administration and other customers internal and external to the organization in a positive, effective, and diplomatic manner
12. The core duties and responsibilities of an Administrative Assistant revolve around supporting others
13. Performs other duties as needed and/or assigned.

Job Specific (Minium Qualifications)

Knowledge, Skills, and Abilities

• Microsoft Word, Excel, PowerPoint and General Office Equipment
• Strong calendar management skills
• Excellent planning, organizing, coordination skills with attention to detail
• Strong written and verbal communication skills
• Excellent time management, problem solving, interpersonal and communication skills
• High level of integrity and ability appropriately manage confidential information
• Skills to organize multiple tasks and work independently in an environment of frequent interruptions
• Customer service skills
• Demonstrates effective analytical skills to handle routine situations
• Ability to communicate clearly, concisely and with high accuracy, both orally and in writing
• Ability to handle and work with confidential information

Education

Associates Degree in a Healthcare related field is Preferred

Experience

1-3 years of secretarial and/or administrative experience is Required

Model of Care and Conduct

Methodist Hospitals strives for excellence and insists on high standards of conduct and performance in everything we do. Our Model of Care and Conduct is designed to create a positive work environment which Methodist desires for all employees. This is foundational to the high level of patient, family and physician satisfaction we strive for each day. As part of all position’s duties at Methodist Hospitals, all employees are responsible to conduct themselves in accordance with the Model of Care and Conduct and will be evaluated according to these standards of behavior.